Student and CO-OP: Information Management

Full Time
Ottawa, ON
Posted Today
Job description

Deadline
(Periods during which applications are accepted)

Work term: Summer 2024
When to apply: February 1, 2023, to May 31, 2023

Work term: Fall 2024
When to apply: June 1, 2023, to September 29, 2023

Work term: Winter 2025
When to apply: October 3, 2023, to January 31st, 2024

Job Summary

The Canadian Security Intelligence Service (CSIS) is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats. The Service is building a workforce which is representative of the Canadian society and foster diversity and inclusion. Also, it is dedicated to establish positive policies and practices related to hiring, training, promoting and retaining designated group members ensuring that employment-related needs of all persons are reasonably accommodated.

CSIS offers opportunities to students to gain valuable experience in policy and governance, with the possibility to return for multiple placements. Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term. They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover letter, the additional locations you would like to apply to.

Students will assist with the following:

  • Respond to client requests for creation, filing, charge in/out of corporate files.
  • Support retention and disposition activities.
  • Participate in information digitization and quality assurance.
  • Provide information management advice and guidance to clients related to IM policies, procedures and initiatives.

Education

Undergraduate degree or College Diploma programs including but not limited to the following areas of study:

  • Information and Records Management
  • Library Science
  • Archival Studies
  • Business Administration.

Experience

Candidates with experience with the following is preferable:

  • Experience providing client service (e.g. responding to queries, providing advice on policies and procedures).
  • Experience using word processing, spreadsheet and e-mail applications.
  • Experience performing general administrative duties including file organization and management (search and retrieval).

Assets:

  • Experience in data entry and data quality assurance and integrity.
  • Experience working in an information management or record keeping environment in an information administration capacity.
  • Experience developing documents such as awareness/information materials and/or communications, presentations, procedures.
  • Experience working with an electronic document and records management system (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).

Competencies

  • Adaptability/Flexibility
  • Client Service
  • Team Work
  • Rigour

Conditions of Employment

Applicants must be registered as a full-time, post-secondary student in an accredited academic institution recognized in Canada. Priority consideration will be given to those enrolled in an accredited co-op/internship program.

Notes

How to submit application:

Applicants MUST include the following information in their cover letter in order to be given further consideration:

Name of Student:
Graduation date (month and year):
Program of Study:
Post secondary institution:

  • Location of interest:
    • Indicate your desired location of work if applicable.
    • Travel costs benefits may apply. Further information will be disclosed during the interview process.
  • Job Category: Applying for a co-op placement, internship (specific to current program enrollment) or student job.
  • Availability: What is the length of your term (4, 8, 12 or 16 months)?
  • Studies: What is your current year of study and your expected graduation date?

Tips for your Cover Letter and Resume:

  • Tell us your story: why do you want to work for CSIS?
  • Work objectives.
  • Technical abilities (where applicable).
  • Volunteer or work Experience (where applicable).
  • Projects (where applicable).

Various language requirements.
We encourge all interested candidates to apply.
Second language evaluation tests might be administered.

At CSIS, we are not looking to simply fill student placement positions every four months. Our program is designed to identify and develop potential full-time employees.

Candidates are asked to apply only once, due to the high volume of applications received.

Failure to provide requested information may result in the rejection of your application.

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

Reference Links

  • Hourly salary
  • Public Service Commission Approved CO-OP (Co-operative Education)/Internship Programs

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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