Associate, Accounts Payable (Administrator level)
Job description
About the Position:
The Associate, Accounts Payable is primarily responsible for, reviewing and coding purchase orders and invoices for properties, development projects and legal entities in a timely manner; process cheques/EFT/wires working with employees and vendors to resolve all accounts payable inquiries in a timely manner; organizing and maintaining A/P files and other documents, as well as assisting in other accounting functions as necessary.
Key Responsibilities:
- Ensure purchase/change orders and invoices are correctly processed, coded and documented properly in according to A/P policies and procedures
- Monitor status of invoices, resolve accounts payable issues and answer internal and external inquiries
- Track and process employee expense reports
- Respond to vendor inquiries and communicate with vendors and internal departments to ensure invoices are paid on a timely basis
- Maintain vendor files
- Reconcile vendor statements as needed
- Update A/P procedures as needed
- Prepare regular payment runs, print cheques and file backups and process rush cheques as required
- Prepare and process electronic fund transfers for vendor payment
- Work closely with teams inside the department, across the organization and with external groups as required
- Organize daily cheque reports to account for all processed cheques
- Distribution of cheques via post and maintain cheque security at all times
- Assist with year-end audit, preparation of accruals and account reconciliation
- Other administration duties as assigned
Job Requirements:
Education and Experience:
- Accounting diploma and/or an equivalent combination of education and/or experience
- At least 2 years of experience in accounts payable
- Experience in the investment and/or developments industry are considered a strong asset
- Strong computer skills including Microsoft Office (Excel, Word), Payscan and Yardi are required
Qualifications:
- Ability to effectively manage high volume of invoices and purchase orders regularly
- Superior attention to detail, organizational skills, and ability to work under tight timelines
- Ability to work independently
- A professional demeanor and have strong verbal and written communication skills
- Provide superior customer service to internal business units
- Able to listen and understand and respond appropriately
- Self-motivated individual who is proactive and takes initiative
- Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines
- Demonstrates a high degree of integrity, diplomacy and confidentiality
About the Company:
Hazelview Investments is an active investor, owner, and manager of global real estate assets. Founded in 1999, Hazelview currently manages over $11.1 billion in total assets across two key investment strategies: direct investments in real estate and investment in publicly traded companies that own investment-grade real estate. We use our global knowledge and expertise to make insightful real estate investments and to actively create value for our team, clients, residents, and tenants. We are committed to a diverse and sustainable future. We see value potential that others have missed. We bring the same philosophy to human investment that we bring to asset investment; focus on the underlying value, commit to maximizing its potential; work at it; be patient; take personal responsibility; share in the rewards. We’re driven to create value for people and places.
Vision: “We create value for people and places”.
Our Core Values:
- Trust
- Ambition
- Collaboration
- Ownership Mindset
- Having Fun
Hazelview Investments is an inclusive and equal opportunity employer. If you require a disability–related accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially. While we appreciate all applications, only those candidates selected for an interview will be contacted. All selected candidates will be asked to complete pre-employment criminal & background checks. Any offer of employment is conditional upon satisfactory results of all applicable checks. We thank all applicants for their submissions.
